Invoices & Fees | EPAE Conference

Conference fees

We are pleased to offer different fee structures tailored to various types of participation in our upcoming conference.

Fees are exempt from VAT.

Fee Structure:

Student – presenting author: Free of charge (22 EUR / 100 PLN publication fee)
Student – listener: Free of charge
PhD Students: 55 EUR / 250 PLN
Professionals (those without pupil / student / PhD-candidate status): 110 EUR / 500 PLN
PBL projects: 132 EUR / 600 PLN – publication available if the requirements are met

Please note that the conference fee must be paid by 5 November. Registrations that remain unpaid after this date will be removed from the participant list.

It is possible to provide an individual discount to a participant after prior contact and appropriate motivation.

What's Included:

The conference fee covers:

Participation in all conference sessions
Publication in the post-conference book (monograph)
Coffee breaks and lunch

Payments & invoices guidelines

Payment instructions

The conference fee has to be paid by bank transfer in Euro (EUR) or Polish zloty (PLN).

The amount of the conference fee depends on the type of participation selected during registration. Please see the “Conference fees” section for detailed information.

Account owner

SILESIAN UNIVERSITY OF TECHNOLOGY
ul. Akademicka 2A
44-100 Gliwice
Poland
VAT number: PL6310200736

The payment in EUR should be made to the account:

ING BANK ŚLĄSKI S.A. in Katowice
IBAN: PL 68 1050 1230 1000 0023 6055 5748
SWIFT: INGBPLPW
Transfer name: EPAE 2026 – name and surname of the participant

The payment in PLN should be made to the account:

ING BANK ŚLĄSKI S.A. in Katowice
IBAN: PL 60 1050 1230 1000 0002 0211 3056
SWIFT: INGBPLPW
Transfer name: EPAE 2026 – name and surname of the participant

IMPORTANT NOTE

Starting from 1 April 2026, the Silesian University of Technology will issue sales invoices through the National e-Invoicing System (KSeF). Please review the following rules carefully to avoid unnecessary invoice corrections.

Domestic Entities (Poland)

All invoices will be issued exclusively through KSeF, where they can be downloaded directly by the company or institution.

If your organisation requires specific additional information to be included on the invoice (e.g. details of a third party – P3), this information must be provided in advance. Missing or late information may result in the need to issue an invoice correction.

Foreign Entities (Outside Poland)

Invoices will be issued through KSeF.

Foreign entities will receive a visualisation of the invoice generated from KSeF.

Please note that the visualisation is not the official invoice. It contains a verification code that allows the authenticity of the invoice to be verified in KSeF.

Private Individuals

Invoices for private individuals will be issued outside KSeF.

Any invoice correction will require confirmation from the individual (e.g. a signed acknowledgement of receipt or another form of confirmation).

Required Tax Identification

To issue an invoice, the following information is required:

NIP – for Polish entities
EU VAT Number – for EU entities
ID Number / Tax Identification Number – for non-EU entities

Note: Invoices for EU members can be issued correctly only if they fulfill the following rules.

The data for issuing the invoice provided by you in the conference system should match the data authorized by the VIES VAT number validation website:

VIES VAT number validation website https://ec.europa.eu/taxation_customs/vies/#/vat-validation

If the data on the VIES VAT number validation website does not reflect the correct data of your university/company, please ask your administrative office to correct the data in the European VAT system.

Please note that the following information should be the same in both systems:

VAT number
Company name
Full company address

Additionally, we inform you that:

At the top of the invoice, in the field “customer”, we cannot mention the first and last name of the participant unless the person is the owner of the company. The first and last name may be mentioned in the name of the item/service, e.g. Conference fee EPAE 2026, “First and last name of the participant.”
If the department’s/faculty’s/branch’s name of your company or institution is necessary and it must be included in the invoice as the “customer”, please let us know. The branch name will be added below the main address (which complies with the VIES website).

If any of the above additional information is needed on your invoice, please write it in the field “Additional information concerning invoice” in the “Data for invoice” panel.